Smart processes, seamlessly integrated.
Interlocking processes
Painless interfaces for the workflow
An electronic ordering system must be able to operate your company software seamlessly. We have prepared a series of standard interfaces that connect your ERP systems to the platform without the need for extensive customization – for example SAP, ARIBA, COUPA, ONVENTIS, MECAPO or Symphony. In e-commerce, this is usually an OCI/CXML interface.
A connection to all other systems in the company such as MIS, MS 365, accounting or CRM is also part of our offer.
Setting up single sign-on (SSO) also ensures that user information is easily transferred. Ordering parties can easily use different systems without having to enter any additional data. Data is synchronized automatically.
An example of successful interface integration:
Automated welcome boxes
for new employees
As soon as someone new joins the company, an order for a customized welcome box is automatically triggered via the interface.
This is already preconfigured – for example with important information on onboarding and branded promotional items such as writing sets, a themed T-shirt or a mug. At the same time, each box is personalized: it contains the name of the new employee and an individual cover letter. If required, the first set of business cards can be printed and enclosed directly.
The entire process – from ordering and customization to shipping – runs fully automatically via the interface and is triggered directly in the HR system. Everything is stored, produced and dispatched by us – you don’t have to worry about a thing!
Roles and rights that create clarity
Everyone sticks to their competence
In order to ensure that orders from different requirement points are assigned without any doubt and that neither ordering rights nor budgets are exceeded, it is necessary to define roles and provide them with appropriate authorizations. As soon as these are assigned to the employees, releases are made automatically – provided the scope of authority is adhered to.
This also makes it possible to assign cost centers and billing methods. You retain an overview of goods and payment movements at all times. All receipts from sales outlets or sales teams are effectively prevented.
Flexible billing according to fixed rules
Orderly conditions through optimized payment
With the connection to your company systems, you are in control of how and with what quantities you proceed with billing:
On the one hand, orderers can pay for their order using any specified method. This is particularly advantageous in systems in which the users themselves bear the costs. Integration via PayPal, invoice or instant bank transfer is possible at any time.
On the other hand, you decide on sensible invoicing with your suppliers. Bundled quantities can be efficiently linked to discounts or payment terms. Framework supply agreements can also be easily mapped. In the case of collective invoices, we can combine several suppliers and break them down by location, cost center or user– just as you require for further processing.
Everything is customizable
A system that reflects reality one-to-one
Have we listed all the requirements you have for a functioning workflow? Possibly not, because the business processes in branched companies can have many special features. Our platform solutions are highly scalable and can be customized in every respect – we can therefore also develop tailor-made solutions for special cases in the course of a project.
Together, we take stock of your processes and sub-processes – and support you in optimizing them. Processes can often be standardized, and if not, we adapt the system accordingly. We offer you a broad background of experience and comprehensive expertise.
Data protection made in Germany
Legally compliant and customer-friendly.
Interfaces and customer data are secure at all times when you build a platform solution with us. All our resources – personnel, production, development, hosting – are located in Germany. Our IT structure, including the entire data storage in a secure cloud, is located in data centers in Germany. And all processes are GDPR-compliant.
As a result, you receive a solution that respects data protection in every respect and is secure against unauthorized access. This means that you not only offer customers, suppliers, business partners and your own employees comprehensive data security, but also make your automated processes legally compliant.
